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Finding messages in an Outlook Folder

Friday June 10, 2011 at 9:59am
If you’re lucky enough to have Outlook 2010, it’s easy with Instant Search – just type the word(s) you want in the Search box at the top of the list. But this can give more results than you wanted, and it isn’t available in Outlook 2003.

In any version, make sure you can see the column headings of the message list (you may need to widen the list part of the screen). Then click a column heading and the messages will be grouped by that column.

So it’s easy to group by “From” or “Subject” but what if you want a combination? RIGHT CLICK on the column headings and choose “Group By Box”. Now drag several column headings into the area just above, in the required order – if you drag “From” to the Group By Box and then drag “Subject” to the right of “From”, the messages will be grouped by who they are from and within that, by Subject – it’s even clever enough to ignore things like “RE:” and “FW:” when grouping items with the same Subject. To remove the grouping, just drag the items back into the column headings. (Note: if your FIRST grouping item is a date you cannot add any more).
» Categories: Microsoft Outlook

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