converting website visitors
Microsoft Office Tip & Tricks Menu
Tip & Tricks Menu

Finding messages in an Outlook Folder

Friday June 10, 2011 at 9:59am
If you’re lucky enough to have Outlook 2010, it’s easy with Instant Search – just type the word(s) you want in the Search box at the top of the list. But this can give more results than you wanted, and it isn’t available in Outlook 2003.

In any version, make sure you can see the column headings of the message list (you may need to widen the list part of the screen). Then click a column heading and the messages will be grouped by that column.

So it’s easy to group by “From” or “Subject” but what if you want a combination? RIGHT CLICK on the column headings and choose “Group By Box”. Now drag several column headings into the area just above, in the required order – if you drag “From” to the Group By Box and then drag “Subject” to the right of “From”, the messages will be grouped by who they are from and within that, by Subject – it’s even clever enough to ignore things like “RE:” and “FW:” when grouping items with the same Subject. To remove the grouping, just drag the items back into the column headings. (Note: if your FIRST grouping item is a date you cannot add any more).
» Categories: Microsoft Outlook


There aren't any comments for this post yet. Why not be the first to comment?

Leave a Comment

Your Name
Email Address (kept hidden)

So that we can check that you are a real person (and not a crafty computer),
answer this simple sum:

What is 17 - 7?
Intec Business Colleges - Established For Over 30 Years
Microsoft Office Specialists - Approved Microsoft Courseware
Intec Business Colleges Ltd, Old School, Pennington Court, Rugby, Warwickshire, CV21 2BB, UK. VAT Number: 695223026 Company Number: 2494959
tel:01788 575090 fax:01788 575411
Website Design by ZARR Ltd